Complaints PRoceduRe

Practice Code for Patients Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.
Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled.
We learn from every mistake that we make and we respond to customers concerns in a caring and sensitive way.
1. The person responsible for dealing with any complaint about the service which we provide is the practice manager.
2. If a patient complains on the telephone or at the reception desk, we will listen to their complaint and offer to refer him or her to the practice manager immediately. If your manager is not available at the time, then the patient will be told when they will be able to talk to the practice manager and arrangements will be made for this to happen. The member of staff will take brief detail of the complaint and pass them on. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
3. If the patient complaints in writing or e-mail it will be passed on immediately to the Complaints Manager.
4. If the complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist, unless the patient does not want this to happen.
5. We acknowledge the patients’ complaint in writing and enclose a copy of this code of practice as soon as possible, normally within 3 working days. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period to when the investigation will be completed.
6. We will confirm the decision about the complaint in writing immediately after completing our investigation.
7. Proper and comprehensive records are kept of any complaint received.
8. If the patient is not satisfied with the result of our procedure the complaint may be referred to:
For Complaints about private treatment:
Dental Complaints Service, Stephenson House, 2 Cherry Orchard Road, Croydon, CR0 6BA (020 8253 0800).